Current Job PostingsArapahoe County Early Childhood Council Position Announcement General Statement of Job: Under the direction of the Executive Director or ACECC Project Managers as assigned, the full-time Executive Assistant represents the Arapahoe County Early Childhood Council with a commitment to reflect excellence and professionalism in contact with Council Partners, individuals in the community including parents, early childhood professionals, board members, vendors, news media and specifically parents of young children. The Executive Assistant provides general support to the Executive Director and serves as staff support and liaison for the Board of Directors; manages ACECC office space, provides data entry and works with the Project Managers to prepare reports, arranges meetings and appointments, prepares correspondence of a highly technical and/or confidential nature; responds to certain correspondence as requested. Serves as the liaison for the Executive Director by communicating information, requests and direction to others in a professional manner as requested; serves as the primary support to prepare, distribute, coordinate and set-up meetings of the Board of Directors and Executive Committee; serves as the primary support to prepare, distribute, coordinate, set-up, attend and keep minutes of the Council Partner meetings: provides customer service; acts upon priorities; schedules and coordinates logistical arrangements for committee meetings, ACECC events as needed; organizes and coordinates work flow; establishes priorities and deadlines; reviews work for accuracy, timeliness and conformance with procedures and processes. Works with the Chief Financial Officer to ensure fiscal accountability related to purchases including tracking and receiving orders, maintaining the PO system and maintaining inventory of all items. Essential Duties: The following statements are illustrative of the essential duties of the job and do not include other nonessential or peripheral duties that may be required. ACECC retains the right to modify or change essential and additional functions of the job at any time.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment connected to the position. KNOWLEDGE, SKILLS and ABILITIES Knowledge Knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, Outlook and PowerPoint). Knowledge of modern office terminology, procedures, equipment and records management. Knowledge of general math, bookkeeping and English composition. Knowledge of early childhood programs and operations. Knowledge of policies and procedures. Knowledge of office standards, office protocol, professional attire, ethical behavior in the work environment. Skills: Requires a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy. Requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple, competing tasks and demands. Requires skill in typing accurately at a high rate of speed. Requires skill in accurately taking and transcribing minutes. Requires skill in operating modern office equipment. Requires skill in efficient office management, including filing and records management. Requires skill in effective oral and written communication. Requires skill in coordinating multiple tasks to meet deadlines. Abilities: Must be able to interact and communicate with individuals at all level of the organization. Must be able to work independently and as an integral part of a small management team. Must be able to gather and summarize data for reports, find solutions to various administrative problems and prioritize work. Must be able to understand and follow complex oral and written directions. Must be able to establish and maintain effective working relationships with other employees, executives, Council Partners, and the general public. Must be able to work well under pressure in a constantly changing environment. Must be able to exhibit diplomacy and the highest ethical standards in all matters. Must be able to compose and prepare complex correspondence, reports and minutes. Must be able to express oneself clearly and concisely. Must be able to discretely handle confidential information. Must be able to handle multiple tasks simultaneously. Must be able to make independent decisions and work with minimal supervision.
MINIMUM EDUCATION TRAINING AND EXPERIENCE High School Diploma with specialized course work in general office practices such as typing, filing, accounting and bookkeeping, and five (5) years of increasing responsible, related experience (Preferably in the office of a nonprofit director). Prefer Associate or Bachelor’s Degree in Business or Nonprofit Management or any equivalent combination of related education and experience. Experience in data systems, office management, grant reporting, non-profit policies and procedures. Experience in the field of Human Resources also desired. MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Physical Demands The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit for long periods, talk and hear. The employee is required to use hands and fingers to feel, handle or operate objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus with an emphasis on ability to view a computer screen for long periods, with periodic breaks. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work is performed primarily in an office setting with in-person and telephone contacts and may involve frequent interruptions. The noise level in the work environment is generally moderate. Work may require attendance at evening or weekend meetings. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Expectation of All Employees Support the Council’s mission and vision by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect for others, commitment, accountability and ownership. The job description does not constitute an employment agreement between employer and employee and is subject to change by the employer as the needs and requirements to the job change. Publication Date: August 18, 2008 Closing Date: August 31, 2008 Please send resume to Gretchen Davidson, ACECC, 6860 S. Yosemite Ct. Suite 1100, Centennial, CO 80112. Please no calls. Email questions to gretchen@acecc.org All applicants will be subject to skills testing.
Arapahoe County Early Childhood Council Position Announcement ACECC received grant funding to support families of young children in Arapahoe County. This position is a new position to allow ACECC provide the Parents as Teachers Program to families in Arapahoe County. A Parents As Teachers National Center certified parent educator provides the informat ion, support and encouragement that parents need to help their child develop optimally during the crucial early years of life. This is done by providing education in the form of personal visits, group meetings, screening, and linkages to a network of resources for parents and children. Qualifications
Requirements
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.5 FTE Please send resume to Gretchen Davidson, ACECC, 6860 S. Yosemite Ct. Suite 1100, Centennial, CO 80112. Please no calls. Email questions to gretchen@acecc.org |
Contact UsArapahoe County Early Childhood Council, Inc. 6860 S. Yosemite Ct. Our Web site: Executive Director Administrative Assistant |
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| ©2008 ACECC All rights reserved. |
Arapahoe County Early Childhood Council, Inc.6860 S. Yosemite Ct., Suite 2000, Centennial, CO 80112 |
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